Office Removals Tips: How to Make Your Move Cost-Efficient With Office Moving Services and More

As a business owner, you will want to find as many ways to save money as possible. This is especially true when you plan on moving or relocating to a new office space, whether a small residential office or a larger commercial one. Fortunately, there are various things you can do to make sure your move is as cost-efficient as possible, from unpacking and organising to loading, unloading, and even storage considerations. 

In this blog post, we will provide some tips on saving money when planning office moves while encompassing every aspect of the process, from a door-to-door transportation service to a thorough moving estimate.

Cost-Efficient Tips To Remember For Your Upcoming Office Move

Here are some tips to help you save money on office relocation costs when moving to your new office location.

Plan The Entire Office Relocation Beforehand

The first step is to plan the entire office relocation/moving process before it happens. This means that you will want to have a clear idea of what needs to be moved, from heavy furniture to smaller office supplies, where it needs to go, and how you are going to get it there. By planning everything out ahead of time, you can avoid any last-minute costs that might come up.

Some things you will want to keep in mind during this period for both residential and commercial offices are:

• Start the planning process as soon as possible. This will help you avoid any rushed decisions that could end up costing you more money.
• Make a list of everything that needs to be moved to your new location. This will ensure that you do not forget anything and have to make multiple trips.
• Label all of the boxes and furniture so you know where everything is going. This will save you time and energy when it comes to setting up your new office.
• If possible, have a floor plan ready so that you can plan out how exactly you want to lay out your new space.
• From your staff, assign an office relocation coordinator who can help manage the move and answer any questions.

Hire Office Movers To Transport Your Stuff To The New Office Space

Whether it be a man and van or a professional removals company, hiring professional office movers is always a good idea. Not only will such moving companies have the expertise in transporting your belongings quickly and efficiently, but such moers will also be insured if anything gets damaged during the move. Plus, office moving services often include loading and unloading, as well as furniture dismantling and reassembly, saving you and your employees from unnecessary heavy lifting.

Moreover, you will find that having a man and van to handle your office relocation helps minimise the disruption to your office or business operations. They are trained to pack, load, transport, and unpack your office equipment and furniture swiftly and safely. This means that your business downtime is significantly reduced, allowing you to resume operations as quickly as possible.

And because man and van relocation services are often flexible and can be scheduled outside of your regular business hours or during the weekend, your employees can continue their work undisturbed, maintaining productivity levels and ensuring that your clients or customers experience minimal disruption.

The man and van service also provides a level of expertise that is invaluable during an office move. They know how to handle sensitive equipment like computers, servers, and other electronics, reducing the risk of damage during transit. They also understand how to navigate bulky furniture through tight spaces and have the necessary equipment to do so safely.

Furthermore, many man and van services offer insurance coverage for your items during the move. This provides an extra layer of security and peace of mind, knowing that in the unlikely event of damage or loss, you are covered.

Compare More Than One Man And Van or Office Moving Company

When you are planning on moving, you will want to make sure that you compare more than one man and van or moving company. Requesting a detailed estimate from each company can help ensure you get the best deal possible. You don’t want to end up paying more than you have to for your move.

Remember that finding the right office removal company or man with a van can save you both time and money. So, take the time to do your research and find the best company for your needs. Check if they offer extra services like storage if you need them, and make sure they have experience in moving commercial offices.

Looking for ways to save money during the move? Check this out.

Declutter

A successful office relocation starts with decluttering your current office space. This means removing any unnecessary furniture, files, or items you no longer use. Not only will this save you money on the move, but it will also help you to avoid bringing any unwanted clutter into your new office. It also decreases the total weight for transportation, reducing the cost.

Take Apart Your Office Furniture If Possible

If you can take furniture apart before the move, it will make things easier. This way, you can avoid any damage that might occur during transport. Additionally, it will make setting up your new office much quicker and easier. A professional moving company can also assist with the heavy lifting involved in this aspect.

Pack Your Office Supplies and Equipment Properly

If you have any office supplies or equipment that need to be packed, you will want to ensure you do it properly. This way, you can avoid any damage during the move. Here are some tips for packing your office supplies and equipment:

• Make sure to wrap all fragile items in bubble wrap or packing paper.
• Label all of the boxes so you know what is inside of them.
• Pack heavier items in smaller boxes, so they are easier to carry.
• Do not stack boxes too high; they may fall over during the move.
• Use a dolly or hand truck to help you move heavier boxes and furniture.
• Use foam packing peanuts or bubble wrap to protect electronics and other delicate equipment.

Have IT All Ready For The Big Move

Whether you own a small or a big company, technology is crucial for business operations. That means you should be ready on a moving day to transport all your sensitive documents, access codes, passwords, and other items necessary for this new location’s IT system. That way, you can avoid any IT problems from happening later on down the line.

If you have an IT team, it would be best to have them ready to update software, make any necessary network connections, and ensure that everything is working properly before the rest of your team starts arriving. However, if you do not have an IT team, it would be worth hiring some temporary support for this one-time service. That way, you can avoid lengthy delays at the new office location or troubleshooting any issues on your own.

Do Not Forget The Paperwork

Remember that you will also have to deal with various documents for the business, including insurance certificates, contracts, invoices, receipts, and more. You should keep these papers in a safe location so you can easily find them once they are needed.

To make the moving process easier, you should also keep all these documents in one folder so they can easily be brought with you on moving day. That way, you do not have to spend time looking for them later on. Even better, if you already have a company-branded folder that your employees are familiar with, then this is the perfect time to use it.

Make Sure To Get Your Team Involved With The Moving Process

Although it may be more challenging to get some employees involved, you should still ensure that everyone is on board with the move as early as possible so they can start getting ready as well. That means including them in any meetings and ensuring all their questions are answered thoroughly.

Of course, if your business allows remote work, this is the perfect time for your employees to take advantage of it. That way, you will only have holes in the roster once they arrive at their new office location. If your company does not allow remote work, then you should use moving day as an opportunity to bond with your coworkers and build better connections throughout the entire team.

Inform Your Suppliers, Clients, and Other Stakeholders About The Move

Office moves affect not only your employees but also your suppliers, clients, and any other stakeholders that you may have in your business. That means it is important to inform everyone about this move, so they know when to expect the team back in action at their new location.

A simple way to do this is by providing them with contact information for the company headquarters when the team returns. However, if you are still in the process of setting up information for your new office location, then you should tell everyone that this will take some time and assure them all future communication will be handled as regularly as before.

Ready To Hire A Man and Van For Your Upcoming Business Relocation?

These are only some office relocation tips you will want to remember when moving office on a budget. These tips can make your move more affordable, efficient, and stress-free.

Meanwhile, if you need help moving office, compare and book man and van companies with us! Our partners can provide a comprehensive door-to-door service, including loading and unloading, to ease the process for you. We cover various areas in England and the rest of the UK, and have partner office relocation companies in London, Manchester, Bristol, Birmingham, and Liverpool. 

Lastly, check out additional resources like experts’ van size guide and comprehensive moving guides. These can provide invaluable advice on topics as diverse as storage solutions to estimate calculation.