Tips For Planning A Small Office Relocation
Moving offices for whatever reason can be a daunting task. This is especially true because aside from the typical moving tasks like hoisting furniture, loading/unloading boxes, and transporting them to the new location safely, there are other things that you will need to take into consideration. This includes keeping the business running, having your employees’ comfort in mind, and keeping your clients satisfied.
Fortunately, there are many small office relocation tips that will help you achieve this.
8 Things You Can Do To Make Sure Your Small Office or Business Relocation Goes As Smoothly As Possible
When moving to a new office location, here are some things that you can do to make the process easier:
Start Planning The Move ASAP
Before any office move, the first thing you must do is plan out as much of it as you can in advance. This includes planning things like who will be doing what, where your office supplies are located in the building, and when you expect everything to happen. This may seem overwhelming at first, but having a plan of action is very important since it allows everyone involved (including yourself) to stay on track through the relocation period.
You will also find that having a concrete plan makes it easier to talk to all the people involved and tell them exactly what they need to do so everybody is on the same page.
Lastly, with a solid plan, you can also minimise your expenses by keeping track of everything. This includes keeping an eye on all the things that you will need to buy for the new office (stationery, furniture, equipment), any work-related documents that you may need to print out during this period or have others print for you, and anything else that can help keep your business running smoothly.
Hire A Man With A Van To Help You Transport Your Belongings
If you are looking for an easier way to transport your office furniture, documents, computers, and other equipment you need for the new office, consider hiring office movers like a man with a van.
This is especially helpful since manpower will be limited once the relocation begins. This means that there could be some items that will have to wait until later so you can get started right away.
However, if you have hired a man and van company as your moving team, then this means that all your items can be transported at one time, so there will be no unnecessary waiting around. Moreover, expect to get the best rates since they are usually more affordable than other moving services.
Some man and van companies even offer various services such as packing, unpacking, and dismantling furniture so you can save money by hiring them for multiple jobs. That means there will be minimal disruption to your operations, and your team won’t have to stretch themselves too thin. They can, instead, focus on keeping the business running smoothly while the professional service provider takes care of moving your belongings to the new office space.
Do Not Forget To Declutter And Clean Your Old Office Space
Once you have already picked the new office location and everything has been arranged, this is when all your employees should focus on decluttering and cleaning out their workspaces. That means they should take some time to decide what they want to keep in their desks and what can be donated, disposed of, or sold.
The same goes for office property, documents, and other equipment. You cannot move all of these to the new office so you must decide which ones are necessary and what can be thrown away. This will free up space and help your employees stay organised in the long run.
Likewise, you should keep an eye out for clutter that can hamper traffic flow in the building or attract rodents and insects. Instead of allowing it to accumulate, be proactive and clean up as soon as possible so you can avoid these issues from happening.
Have An Efficient Packing Method In Place
If you plan on packing up your office without the help of a man with a van, you will want to make sure that you have an efficient packing method in place. That means having the right boxes, bags, and other containers on hand so you can easily pack up your items.
As soon as each office worker finishes cleaning their workspaces of unwanted items, they should start boxing up these materials. Label them according to room number or department so it will be easier to take them out once they have arrived at the new office.
You should also take advantage of moving day by packing up other necessary items for your business, such as stationery, office equipment, and technology.
Have IT All Ready For The Big Move
Whether you own a small or a big company, you know that technology is crucial for business operations. That means you should be ready on moving day to transport all your sensitive documents, access codes, passwords, and other items that are necessary for this new location’s IT system. That way, you can avoid any IT problems from happening later on down the line.
If you have an IT team, it would be best to have them ready to update software, make any necessary network connections, and ensure that everything is working properly before the rest of your team starts arriving. However, if you do not have an IT team on hand, then it would be worth hiring some temporary support for this one-time service. That way, you can avoid long delays at the new office location or having to troubleshoot any issues on your own.
Do Not Forget The Paperwork
Do not forget that you will also have to deal with various documents for the business, including insurance certificates, contracts, invoices, receipts, and more. You should keep these papers filed away in a safe location so you can easily find them once they are needed.
To make the moving process easier, you should also try to keep all these documents in one single folder so they can easily be brought with you on moving day. That way, you do not have to spend time looking for them later on. Even better, if you already have a company-branded folder that your employees are familiar with, then this is the perfect time to use it.
Make Sure To Get Your Team Involved With The Moving Process
Although it may be more challenging to get some employees involved, you should still try to ensure that everyone is on board with the move as early as possible so they can start getting ready as well. That means including them in any meetings and making sure that all their questions are answered thoroughly.
Of course, if your business allows remote work, then this is the perfect time for your employees to take advantage of it. That way, you will not have any holes in the roster until they arrive at their new office location. If your company does not allow remote work, then you should use moving day as an opportunity to bond with your coworkers and build better connections throughout the entire team.
Inform Your Suppliers, Clients, and Other Stakeholders About The Move
Office moves affect not only your employees but also your suppliers, clients, and any other stakeholders that you may have in your business. That means it is important to inform everyone about this move, so they know when to expect the team back in action at their new location.
A simple way of doing this is by providing them with contact information for the company headquarters when the team comes back. However, if you are still in the process of setting up information for your new office location, then you should make sure to tell everyone that this will take some time and assure them all future communication will be handled as regularly as before.
Ready To Move Offices?
With these tips, you should be ready for your small office relocation without any unnecessary hassles or delays. That way, everyone can enjoy the new space and start feeling right at home in their new location.